K12-School Account Management

School ERP Modules

Account Management Module

The Account Management Module simplifies tracking of income, expenses, and partial payments while clearly displaying outstanding balances. It allows batch creation of invoices and receipts, customizable chart of accounts, and automated reporting to the parent portal. With one-click invoicing, full revenue reports, and streamlined fundraising, it saves time for staff and provides parents with clear, easy-to-read financial overviews.

Journal Entry Management ensures that all financial transactions are accurately recorded day-by-day, with detailed records of debits, credits, amounts, and descriptions. This process not only helps in tracking financial activities but also allows for invoice uploads and easy report generation in CSV and PDF formats, providing clear and up-to-date financial records for audits and decision-making.

The Petty Transaction Management functionality allows the school to monitor small, day-to-day expenses. It works by tracking the balance in the Petty Wallet, with the Super Admin managing fund allocations. Expenses can be added easily, and the system automatically updates the wallet balance. With filtering and reporting options, it simplifies budgeting and ensures all petty cash is properly accounted for in the Journal Entry.

Wallet Transactions help institutions track all user-related transactions across different categories, such as canteen or stationery purchases. By filtering transactions by user role, department, or designation, the system enables better transparency and control over each user's wallet balance and transaction history, making it easier for management to oversee finances.

Donor Management allows schools to organize and track donations more efficiently. By integrating donation events into the school calendar, it ensures proper tracking of funds raised, including details like donation amounts, reasons, and associated records. This feature also offers the flexibility to edit or delete records and generate reports for better oversight and fundraising planning.

Salary Advances Management streamlines the process of handling staff salary loans. It helps institutions track advances, repayments, and balance amounts, offering options for repayment either through salary deductions or one-time payments. The system integrates with pay slips, ensuring that all financial data is consistent and up-to-date.

Together, these features enhance the institution’s ability to manage finances, ensuring accuracy, transparency, and efficiency while providing valuable insights into budgeting, donations, and employee compensation.